Apostille (uttered “ah-PO-steel”) is a French term that means “certification.” An Apostille is a term given to a specific registration certificate issued by the Minister of State. The Apostille Declaration simplifies the verification of public (particularly notary) documentation for use in nations that have ratified the treaty. Papers intended for use in cooperating nations and territories must be verified by one of the authorities in the authority where the agreement was signed. The Apostille Convention mandates that all Apostilles be serially registered, with a unique number assigned to each Apostille given.
The recognized standard Apostille includes a bond and ten federally mandated reference list: the name of the nation from which the document originates, the identity of the person willing to sign the file, the ability in which the person signing the memorandum has chosen to act, the name of the power that has attached the seal or stub, the location of registration, the date of certification, and the official issuing the apostille.
Documents required for the authentication
Apostilles authenticate authorized stamps and initials on public papers such as birth records, legal procedures, or any other published guidelines issued by a federal department and verified by an American or foreign consulate. Apostille verifies the document(s), allowing it to be recognized in foreign nations that are signatories to the 1961 Hague Convention Treaty. We exclusively apostille federal papers for use in nations that are signatories to the 1961 Hague Convention.
You must complete the following before uploading documents that require authentication:
1) Have each document notarized before a licensed professional:
- For apostille notary that have been publicly appointed by the county: Papers should be verified twice: once from the court clerk in the district where the registrar is licensed, and once from the secretary of state in the jurisdiction where the paper was certified.
- Documentation must always be verified by the secretary of state in the jurisdiction in which the documentation was signed for officials public licensed via the government
2) Notarize and verify your paper in the following order:
- You have received your document.
- Notarize your paper.
- If necessary, have your paperwork certified by the clerk of court.
- Obtain the secretary of state’s certification of your document.
Note: If documentation demands verification both from the court clerk and the secretary of state, the dates should demonstrate that perhaps the registrar of court verification came first.
3) Authentic stamps and initials are required for all documents.
We will not recognize photocopies if they are “true certified copies” issued by a licensed professional. Please keep in mind that birth records, registration certificates, death records, divorce judgments, court papers, and legally authorized papers cannot be verified as “found to be comparatively” by a licensed professional. The secretary of state must certify these documents.
4) All papers in a foreign language must be confirmed as authentic translations by a qualified interpreter and stamped.
Documents apostille implies there is still a specific ‘sticker’ released by the Ministry of Public Affairs in there on your paper. This stamp, which is placed to the backside of the actual document, certifies that it is authentic. Apostille is recognized in all 113 Hague Apostille Convention member nations.